Description of Meet Volunteer Positions

Meet Set Up – Follows meet set up checklist to prepare for day's meet. Includes: setting up chairs needed for meet, installing and testing score equipment, laying down floor mats, pulling out bleachers, hanging signs, setting up awards, etc. Experience: None

Announcer - Operates the public address system. Announces events, participants in heats, event results and other pertinent information to keep everyone informed as directed by the Meet Referee and Meet Director. Experience: Knowledge of swim meets preferred

Awards - Organizes ribbons, medals and/or trophies for distribution. At most meets, awards from the results generated by the computer operator. Experience: None

Bullpen – Organizes younger swimmers into their heat and lane. Brings swimmers to pool deck and drops them off behind lanes. Experience: None, one shadow shift will help.

Meet Clean Up - Assists in returning the facility to its pre-meet condition, take down any equipment needed to run the meet and lend support to concessions and hospitality area. Experience: None

Concessions - Helps prepare, serve and sell food and beverages to spectators. Experience: None

Hospitality - Arranges, sets up and maintains snacks and beverages for coaches and officials throughout the meet. Experience: None

Meet Marshal - Maintains safety on deck and within the locker rooms according to proper procedure. Ensures only swimmers, coaches, officials, and meet volunteers are on deck. Marshals are an important element in the conduct of a safe and efficient meet. Assists in supervision and control of the warm-up sessions, maintain crowd control, deck access, proper competitor and spectator decorum and safe, courteous behavior in other areas of the venue such as locker rooms. Experience: Knowledge of a swim meet preferred

Official - Positions (referee/starter and stroke & turn) must be certified. Reach out to Paula Hastings to learn more about becoming an official with IL Swimming. Experience: Certification Requirements

Runner - Posts heat sheets prior to start of meet and delivers copy to Announcer, Timing and Officials. Picks up timer sheets and DQ slips and delivers them to swim office. Posts results and delivers a copy to awards. Requires continuous walking throughout the meet. Experience: None

Timing System Operator - Operates the timing console (Colorado) that is used to record the swimmers’ times. Experience: Prior experience needed

Timing System Operator Assistant - Assists the Timing Operator. Experience: None. Position is encouraged for those interested in training to become a timing operator

Timer - Starts and stops a watch and/or presses the button on a plunger to stop the time. Times will then be written on a sheet of paper. New timers will be paired with experienced timers. Attend a timers’ meeting 15-30 minutes before the start of the session. The head official will go over your duties and answer any questions you may have. Experience: None

Head Timer - Supervises the timers. Responsible for assembling them, assigning them to lanes, distributing and collecting watches, pencils, and clipboards, assisting the Meet Official in conducting the timers meeting, and handling any timing isues. Experience: Timed at 3 swim meets before signing up as Head Timer

Back Up Timer - Responsible for starting two additional stopwatches in case another Timer has a failed stopwatch. Experience: Timed at 1 swim meet

50/50 Raffle Sales - Sells 50/50 Tickets to the crowd during the meet. Money raised from this fundraiser will go towards new touch pads for our competition pool.

Volunteer Coordinator – Responsible for checking in volunteers and providing any assistance to our volunteers through the meet. This position is also in charge of making sure that if there are "open" spots to recruit families to fill those spots. Experience: Having tried each volunteer position and understanding how to do them.