Date: December 14-15,2024 Location: Kishwaukee Family YMCA Entry Deadline: Wednesday, December 4, 2024 Hosted by: DCST Big Dogs Meet Director: Kayleigh Kozlowski Entry Chairperson: Paula Hastings Web Site: www.DCST.org Sanction: ILS1236-24A 1 2024 DCST Barb Wire Classic Saturday, December 14 & Sunday December 15, 2024 After we receive all the entries, we will supply an estimated meet timeline to help your family’s plan their weekend. However, we are going to limit the meet to 10 hours. Hence, since we are starting the meet at 8:00 AM each day, we will close the meet once we receive enough entries to have the second session each day finish by 6:00 PM. Hopefully, we can be done prior to 6:00 PM, and we can accommodate everyone’s entries. However, if we cannot, entries will be accepted on a first come, first serve basis. So, if you want to guarantee your team is in the meet, please send your entries earlier rather than later. We will begin accepting entries on Wednesday, November 20th at 9:00 AM. On DCST’s web page, www.DCST.org, under the section “DCST Hosted Meets - - > Barb Wire Classic,” teams can find a team manager event file. Please download this file to your computer, and then import it into your Team Manager program. Team Manager will automatically create and set-up the meet events for our meet. This will save you the hassle of setting up all of the events, plus it will make sure everyone has the events set-up same. With the 13 and over swimmers swimming as one event, but separated as far as team scoring and awards, entering swimmers can get a little confusing. By importing this file, we should eliminate this confusion. If you have any questions or concerns, please contact Paula Hastings at 815-375-5399 or by email at pauladcst13@gmail.com This meet will be an approved ISI meet. This means times for USA registered swimmers in this meet will be placed into the USA Swimming SWIMS database. Please note, not everyone will be automatically entered into the SWIMS database. Teams and / or swimmers wanting times from the meet entered into the SWIMS Database must fill out and return the form on page 9 of this packet with their entries by Wednesday, December 7th. Teams not returning this form will not have swimmers entered into the SWIMS Database. After all the entries have been received, we will be posting on our web page and emailing out warm-up assignments and a timeline for all sessions. Looking forward to seeing everyone in December, Kayleigh Kozlowski – Head Coach DCST 2 Kishwaukee YMCA/DeKalb County Swim Team (DCST) Barb Wire Classic Saturday, December 14 and Sunday, December 15, 2024 MEET DIRECTOR Kayleigh Kozlowski kkozlowski@kishymca.org ENTRY CHAIRPERSON Paula Hastings Email: pauladcst13@gmail.com Kishwaukee YMCA 2500 Bethany Road Sycamore, IL 60178 (815) 375-5399- Work Format THIS MEET IS A CLOSED YMCA MEET. ONLY SWIMMERS WHO ARE MEMBERS OF A YMCA TEAM MAY SWIM IN THIS MEET. There will be a positive check in for each session. The deadline to turn in scratches will be 30 minutes before the beginning of each session. Scratch sheets will be in the coaches’ packet. Coaches need to draw a line through the name and events of each scratched swimmer. Swimmers will need to check in with their coaches. Those swimmers who have not checked in by the deadline will not be seeded to swim (and will not be permitted to swim). Swimmers without representation of a coach must check in with the Meet Director. IMPORTANT – We will be using fly-over starts. Please instruct your swimmers prior to the meet to remain in the water at the completion of their events except for the backstroke events. After the athletes touch the wall at the finish of a race and are waiting for the next heat to start, they should move to a corner of their lane prior to the “take your mark” command and remain still. Bull Pen - There will be a bullpen area for 8 & under swimmers. Meet Schedule – Both Days – Sessions 1 & 3 (Girls ages 13 & Older, Boys ages 11 & Older) 6:30 AM 7:00 AM 7:15 AM 7:25 AM 7:35 AM 7:35 AM 7:45 AM 7:55 AM 8:00 AM Doors Open 1st AM Warm-up Session - Teams TBA Officials Meeting 2nd AM Warm-up Session – Teams TBA AM Positive Check-in Closes Coaches Meeting (Saturday Only) Timers Meeting National Anthem AM Meet Starts Sessions 2 & 4 (Girls ages 12 & Younger, Boys ages 10 & Younger) Warm-ups: Will start 10 minutes after the conclusion of sessions 1 and 3. There will be three warm-ups sessions. Meet Starts: One hour and 35 minutes after the conclusion of sessions 1 and 3. 3 Location Kishwaukee YMCA, 2500 Bethany Road, Sycamore, IL 60178 Facility Timers The Kishwaukee YMCA has an 8 lane 25 yard competition pool with starting blocks in 7 feet of water at both ends. There will be some 25-yard lanes available in an additional pool for warm-up and warm-down during the meet. The facility uses non-turbulent lane lines with a fully automatic Colorado timing system. The meet will be run using Hy-Tek’s Meet Manager. The seating capacity is for 700 spectators. A map is attached. Each team will be required to supply timers. Timing assignments will be made after the entries are received. Teams will be contacted with their timing assignments. Timing assignments will also be on our web page www.DCST.org. Warm-ups Each team will be assigned lanes and times for warm-ups. These assignments will be made after the entries are received. Teams will be contacted with their warm-up assignments. Warm-up assignments will also be on our web page www.DCST.org. Rules Eligibility This meet is governed by the current National YMCA “Rules that Govern YMCA Competitive Sports,” Illinois State Swim Committee and USA Swimming rules. A swimmer’s age as of December 14, 2024 will determine their age for the meet. Recording Devices Use of audio or visual recording devices, including cell phones, is not permitted in changing areas, rest rooms or locker rooms. In addition, taking photos, or audio recordings, is prohibited behind the starting blocks. Locker Rooms Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is prohibited. Safe Sport All applicable adults participating in or associated with this meet, acknowledge that they are subject to the provisions of the USA Swimming Minor Athlete Abuse Prevention Policy (“MAAPP”), and that they understand that compliance with the MAAPP policy is a condition of participation in the conduct of this competition. Entry Deadline Entries will start being accepted at 9:00 AM on Wednesday, November 20. All entries must be received by 5:00 PM on Wednesday, December 4. All entries need to be emailed in an electronic form. No handwritten entries will be accepted. Mail and fax entries will not be accepted. A printout copy of the entries, a signed release form, and a check for full payment of entries must be received within 96 hours of the receipt of the original email. DCST assumes no liability for the quality and receipt of the email. Email entries can be sent to: pauladcst13@gmail.com 4 Entries Fees and Release Forms A signed Summary Fee / Release From provided in this packet and payment in full are required to secure a team’s place in the meet. Fees can be paid by check or credit card. Checks are to be made payable to: DeKalb County Swim Team or DCST. A form for teams paying by credit cards is located at the end of this packet. Entry Fees and Release Forms Sent by Mail: Entry fees and release forms sent by mail should be sent to: Paula Hastings, c/o Kishwaukee YMCA DCST, 2500 Bethany Road, Sycamore, IL 60178. Entry Fees and Release Forms Submitted by E-mail: Entry fees and release forms can be sent by e-mail to: pauladcst13@gmail.com Entry Fees Individual events: Relay events: ISI Fee Charge: Facility Surcharge: a max of $26 per family Entry Limitations $5.00 per event $16.00 per relay $2 per swimmer $13.00 per swimmer Deck Entries will not be permitted. Swimmers are allowed to enter a maximum of four events, but no more than three individual events or two relays per day. Thus, a swimmer may enter 8 events, no more than six being individual events, for the weekend. Relay swimmers must be entered in one individual event. Disabilities The Meet Referee has the authority to accommodate swimmers with disabilities. It is the responsibility of the coaches or swimmers to contact the Meet Referee, prior to competition, with specific requests. Awards Scoring Individual events: Custom medals for 1st through 8th place Ribbons shall be awarded for 9th through 16th place Relay events: Custom medals for 1st through 4th place Ribbons shall be awarded for 5th through 8th place Team Trophies will be awarded to the top three scoring teams. DCST will be excluded from the team scoring. All awards are to be picked up by their coach or team representative at the end of the meet. Unclaimed awards will not be forwarded to you after the meet. Individual events: 20–17–16–15–14–13–12–11–9–7–6–5–4–3–2-1 Relay events: 40–34–32–30–28–26–24–22–18–14–12–10–8–6–4-2 Multi-Age Events Swimmers swimming in ages 21 and under events will be swum together, but will be given awards and scored separately. These events will be awarded and scored in two age groups: swimmers ages 14 and younger and swimmers ages 15-21. The same is true in the 8 and under 25 yd Freestyle and 25 yd backstroke events. These events will be awarded and scored in two age groups: swimmers ages 6 and younger and swimmers ages 7 and 8. 5 Seeding All events will be timed finals from slowest to fastest. Short course yard times should be submitted for entry purposes. Concession A concession area will be available throughout the meet. Vendor T-Shirts A vendor will be at the meet selling swimming apparel. Meet t-shirts will be available for sale at the meet. Meet Results Meet results will be emailed to each team at the conclusion of the meet. Rules of Conduct Parental supervision of the swimmers in the locker rooms, the staging area, and the concessions area is a requirement for participation in the meet. Lack of such supervision may result in disqualification from the meet. For the safety and enjoyment of swimmers and spectators, the following rules must be observed. Marshals will be clearly designated to assure that safety is maintained. 1. There will be no food, beverages, swim bags, coolers, blankets, or sleeping bags allowed in the pool area. 2. Flash photography will not be allowed in the pool area. Persons taking flash pictures will be warned once. Subsequent violations will result in expulsion from the meet. 3. Use of tobacco products is not allowed in the YMCA. Outside of the YMCA, tobacco users are asked to use the designated smoking areas only. 4. Following completion of the morning warm-ups, the non-competition pool can be used for warm-up and cool-down only. Parking We are asking that all parents drop their swimmers off at Door B (towards the back of the facility) as opposed to the front door. The front of the building becomes very congested and entrance at Door B will provide faster access to the Sports Court and the Pool. Do not park in the parking lots of other businesses adjacent to the YMCA. Individuals parking in lots not designated for the swim meet will be towed. Team Banners A wire cable is located behind the bleacher seating for teams to attach their team banners. Please do not tape banners, posters or other items to the walls. Locker Rooms Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is prohibited. Locker rooms will not be available but there will be family changing rooms available. Drones Operation of a drone, or any other flying apparatus, is prohibited over the 6 venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present Directions From the South, East or West Exit I – 88 at the Peace Road Exit. Take Peace Road North to Bethany Road West (or left). The YMCA is located about a mile and a half down on your left. The address of the YMCA is 2500 Bethany Road, Sycamore, IL 60178. The phone number of the YMCA is (815) 756 – 9577. From the North Take 23 South to Bethany Road West (or right). The YMCA is located on your left. The address of the YMCA is 2500 Bethany Road, Sycamore, IL 60178. The phone number of the YMCA is (815) 756 – 9577. Accommodations Country Inn & Suites 1450 S. Peace Road Sycamore, IL 60178 815 – 895 – 8686 www.countryinns.com Best Western Sycamore Inn 1935 DeKalb Ave. Sycamore, IL 60178 815 – 748 – 7400 www.bestwestern.com Quality Inn 1475 S. Peace Road Sycamore, IL 60178 815 – 895 – 4979 www.choicehotels.com Home2 Suites by Hilton 575 S. Annie Glidden Rd. DeKalb, IL 60115 815-375-5465 www.hilton.com Baymont Inn & Suites 1314 W. Lincoln Hwy DeKalb, IL 60115 815 – 748 – 7100 www.baymontinns.com Hampton Inn 663 S. Annie Glidden Road DeKalb, IL 60115 815 – 748 - 4323 www.hampton.com 7 8 Order of Events Girls Session 1 (Saturday) Event Boys 1 12 & Under 200 yd IM 2 3 21 & Under 400 yd IM 4 12 & Under 100 yd Breaststroke 5 6 21 & Under 100 yd Breaststroke 7 12 & Under 100 yd Freestyle 8 9 21 & Under 100 yd Freestyle 10 12 & Under 200 yd Medley Relay 11 12 14 & Under 200 yd Medley Relay 13 14 21 & Under 200 yd Medley Relay 15 16 21 & Under 200 yd Backstroke 17 12 & Under 50 yd Butterfly 18 19 21 & Under 100 yd Butterfly 20 12 & Under 50 yd Backstroke 21 22 21 & Under 200 yd Freestyle 23 24 Session 2 (Saturday) 12 & Under 200 yd IM 25 10 & Under 200 yd Freestyle 26 27 8 & Under 25 yd Backstroke 28 29 12 & Under 100 yd Breaststroke 30 10 & Under 50 yd Backstroke 31 32 8 & Under 100 yd IM 33 34 12 & Under 100 yd Freestyle 35 10 & Under 100 yd IM 36 37 8 & Under 25 yd Freestyle 38 39 12 & Under 50 yd Butterfly 40 10 & Under 50 yd Freestyle 41 42 12 & Under 50 yd Backstroke 9 Girls Session 3 (Sunday) Event Boys 43 12 & Under 200 yd Freestyle 44 45 21 & Under 100 yd Backstroke 46 12 & Under 100 yd Butterfly 47 48 21 & Under 200 yd Butterfly 49 12 & Under 50 yd Freestyle 50 51 21 & Under 50 yd Freestyle 52 12 & Under 200 yd Freestyle Relay 53 54 14 & Under 200 yd Freestyle Relay 55 56 21 & Under 200 yd Freestyle Relay 57 12 & Under 50 yd Breaststroke 58 59 21 & Under 200 yd Breaststroke 60 12 & Under 100 yd Backstroke 61 62 21 & Under 200 yd IM 63 64 21 & Under 500 yd Freestyle 65 Session 4 (Sunday) 66 12 & Under 200 yd Freestyle 67 10 & Under 200 yd IM 68 69 8 & Under 50 yd Freestyle 70 71 12 & Under 100 yd Butterfly 72 10 & Under 100 yd Freestyle 73 74 8 & Under 25 yd Butterfly 75 76 12 & Under 50 yd Freestyle 77 10 & Under 50 yd Butterfly 78 79 8 & Under 25 yd Breaststroke 80 81 12 & Under 50 yd Breaststroke 82 10 & Under 50 yd Breaststroke 83 84 12 & Under 100 yd Backstroke Kishwaukee YMCA/DeKalb County Swim Team (DCST) DCST Barb Wire Classic Saturday, December 14 & Sunday, December 15, 2024 This completed and signed summary of fees and release from, entry forms and a check payable to the Kishwaukee YMCA must be received no later than by 5:00 PM on Wednesday, December 4. Name of Club: Club Code: Names of Coaches attending meet: Name of person submitting entry: Mailing Address: Telephone #: Individual Events Relays Total # of Swimmers ISI Surcharge Total # of Swimmers Facility Surcharge (Max of $26 per family) E-mail: Number of Swimmers Number of Entries Cost per Swim X $5.00 Totals ________ ________ X $16.00 X $2.00 X $13.00 __________ Team Total In consideration of the acceptance of this entry, I, intending to be legally bound, hereby consign, waive, and release any and all rights and claims for damages which may occur against Kishwaukee YMCA (DeKalb County) Swim Team; Kishwaukee YMCA; Illinois Swimming; USA Swimming or their representatives, employees, or successors, for any or all injuries suffered by me or any contestant or representative in said meet as a representative of my club. Signature: (Coach, Club Representative, or Parent) Date: 10 OFFICIALS If any officials on your team are willing to work the meet, please list their names and phone numbers. Name: Name: Name: Phone Number: Phone Number: Phone Number: 11 USA Swimming’s SWIMS Database Informational Sheet Any teams and / or swimmers wanting to have their times from the meet entered into the USA Swimming’s SWIMS Database system must return this completed form with their entries. Note - Teams with no USA Swimming registered swimmers do not need to fill out this form. Team Name: LSC: USA Swimming Club Code: If your team’s swimmers swim unattached, please list club code as unattached. 1) Do all the swimmers on your team have a current USA Swimming Membership? Yes – Proceed to number 3 No – Proceed to number 2 2) Please list the swimmers who do have a current USA Swimming Membership with their USA Swimming ID number. Use additional sheets if needed. Swimmer’s Name USA Swimming ID number 3) If you have any swimmers who are considered unattached as far as USA Swimming is concerned, please list these swimmers below. Use additional sheets if needed. Swimmer’s Name USA Swimming ID number 12 Credit Card Payment Form for DCST Barb Wire Classic Entry Fees Team Name: Team Code: Requestor’s Name: Requestor’s Phone Number: Billing Information Name (As it appears) on Card: Company Name: Street Address: City, State, Zip: Card Information Credit Card Number: Card Expiration (mm/yy): Card Security Code: Email address to send receipt: If you prefer to supply the last four digits of the credit card only, DCST will call you to get the rest of the number.